Resources
Shipping Note
A shipping note for South African press deliveries, with crate handling, port-to-site planning, and receiving checks before sign-off.
How Shipping Note helps with machine delivery
The Shipping Note helps receiving teams prepare for a press delivery into South Africa. It covers crate handling, port-to-site planning, and the checks that should be done before sign-off at the plant. It keeps logistics and site readiness aligned.
Record the press model, crate count, and gross mass before the truck leaves the port route. Include delivery point access, forklift or crane capacity, and whether the machine is travelling to Johannesburg, Durban, Cape Town, or a regional plant. For flexo equipment, note any temperature-sensitive parts, loose ancillaries, and electrical cabinets that must stay upright in transit.
Photograph each crate on arrival before straps, shrink wrap, or timber are removed. Receiving staff should log seal condition, moisture marks, impact points, and any mismatch between packing list and actual pieces delivered. That first visual record is the reference if transit damage is raised after unloading.
Arrival checks at the plant
A proper Shipping Note gives the site team one record covering unloading, placement, and handover condition. It should state who signed for the load, what was inspected, and which items still need checking once crates are opened. For a CI, narrow-web, or stack press, that avoids confusion between freight receipt and machine acceptance.
Use the Shipping Note to tie crate numbers to the matching machine sections before anything is moved into position. If the load came through Durban Port, compare the consignment details with the packing list and the allocated plant receiving area. Send delivery remarks through the contact form so the site file reflects what arrived on the day.
- Crate count checked against packing list
- Impact damage logged before unloading starts
- Receiving signatures with date and time
Port-to-site planning points
South African deliveries often hinge on road access, offloading space, and the distance from port to plant. Note whether the truck will route from Durban harbour, Cape Town harbour, or an inland depot, and whether escorts or booking slots apply at the factory gate. Older industrial sites may also need a smaller vehicle for the final approach.
At coastal sites, salt in the air can mark exposed metal and should be checked when crates are opened. Inland plants often deal with dust, tight yard access, and load shedding, so receiving teams should record power status, forklift availability, and the route from gate to press position before unloading begins.
Operated by Astros Marketing (Pty) Ltd from 2 Makro Place, Sunnyrock 1401.
Details to capture on receipt
Complete the Shipping Note with crate photos, unloading timing, and any transport or packing damage already found. Keep the subject line clear.
Write down unloading start and finish times, equipment used, and any restrictions met on site. Add crate photos, damaged packaging notes, and the exact area where each press section was placed after offload. Keep the Shipping Note with the delivery paperwork so procurement, logistics, and installation teams are working from the same record.